Administrative Supervisor [Philippines]

Permanent employee, Full-time · Philippines (PH) - Metro Manila

What you'll focus on

Oversee daily warehouse facility operations, ensuring all systems (HVAC, lighting, plumbing, electrical, etc.) function properly.
Develop and implement a preventive maintenance schedule for warehouse infrastructure and equipment.
Ensure compliance with Philippine safety standards (DOLE, OSH, BFP) and conduct regular safety inspections.
Supervise janitors, maintenance personnel, and security staff to maintain cleanliness, safety, and order.
Handle emergency repairs and maintenance requests, minimizing operational disruptions.
Monitor warehouse security systems (CCTV, access controls) and coordinate with security personnel.
Manage budgeting for facility maintenance, repairs, and utilities to optimize cost efficiency.
Prepare reports on facility performance, maintenance logs, and incident reports for management review.
Coordinate with third-party contractors and vendors for facility repairs and maintenance services.
Develop and maintain partnerships with local suppliers for procurement efficiency.
Conduct supplier audits, performance evaluations, and risk assessments.
Ensure all procurement transactions comply with BIR invoicing, VAT compliance, and regulatory guidelines.
Work closely with the warehouse, operations, and finance teams to align procurement with inventory needs.

What you bring

Education: Bachelor’s degree or vocational diploma in Facilities Management, Engineering, Industrial Technology, or a related field.
Experience: 3-5 years in warehouse facilities management, logistics, or industrial maintenance.
Technical Knowledge: Building maintenance, safety compliance, and equipment upkeep.
Regulatory Expertise: Familiarity with DOLE OSH regulations, fire safety codes, and preventive maintenance programs.
Technology Skills: Proficiency in facility management software and warehouse infrastructure (HVAC, electrical, plumbing, security systems) is a plus.
Certifications (Preferred but not required): TESDA NC II or NC III certification in Building Maintenance or Electrical Installation.

Soft Skills

Strong leadership and team management skills.
Excellent problem-solving and decision-making abilities.
Effective communication and coordination with internal teams and external vendors.
Strong attention to detail and organizational skills.

What you'll get

You’ll become part of a diverse team that's globally distributed. We are a business that's been built in the post-pandemic era, with each employee being given the flexibility to create and build in their space.

We are meritocratic and believe in the potential of our employees, we look to go further each time and develop as a team.

In addition to an exceptional culture, fostered by 3 great founders you’ll also get the following;

Annual Bonus
25 days leave.
Health Insurance.
Macbook.
Annual L&D support

Please limit to one application

We believe diversity and representation are key to creating not only a great product but also an amazing customer and employee experience. Fostering this starts with hiring -- therefore we do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or any other aspect that makes you, you.

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About us

Locad is the logistics engine for e-commerce brands to automatically store, pack, ship, and track orders across Asia-Pacific.

Our tech platform syncs inventory across online channels and organizes end-to-end order fulfillment through our reliable network of warehouses and shipping partners across Singapore, the Philippines, Thailand, Hong Kong, and Australia, with more locations opening soon.

Hundreds of brands now have access to the Locad logistics engine, allowing faster shipping, reduced costs, and exponential growth. Equipped with the technology, infrastructure, and partners running on one integrated system, Locad is on a mission to propel every business forward.

Locad. All Systems Go.

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Thank you for your interest in Locad, we look forward to receiving your application.